ATTENTION ATHLETIC DIRECTORS:
Please route a copy of this bulletin to your HEAD VARSITY TRACK  COACH and make sure that you and your coach have read the Track & Field Bylaws in the CCS Tournament Guide!
c: League Commissioners, Site Directors

MEET DIRECTOR:    STEVE FILIOS, CCS Office
Home #: 650-962-8603;     Work #: 408-224-2994;     Fax #: 408-224-0476;     e-mail: sfilios@cifccs.org

EVALUATION MEETING:    TUESDAY, JUNE 09, 2009, 4:00pm, @ the CCS office

SITES / DATES / TIMES:
    Semi-Finals:  GILROY HS,  SATURDAY, MAY 23, 2009
                                 Field Events - 2:00 pm; Running Events - 2:00 pm
    Finals:  GILROY HS,  FRIDAY, MAY 29, 2009
                                Field Events - 4pm; Running Events - 6pm

Note:  The CCS Commissioner and/or staff shall be responsible for all contracts for sites used during the CCS Play-offs.  The CCS Commissioner and/or staff have sole authority to schedule or cancel sites, as well as full discretion as to the assignment or re-assignment of teams to times and sites throughout the CCS Play-offs.  The CCS Commissioner and/or staff have the final authority in any disputes over sites or times of play, and the decision of the CCS Commissioner is not subject to appeal, due to the immediacy of running the Tournament for the good of the whole.  Neutral sites are not a policy of the CCS and should not be expected in any rounds of play.  Sites will be assigned by the CCS for the good of the Tournament.

QUALIFYING:
A.    FROM LEAGUE  FINALS TO CCS SEMI-FINALS MEET  (see CCS Track & Field Bylaws: Section 3.)
        1.    After removing all scratches and inserting all alternates, League Representatives must submit their
                League Finals Results & final League Entries, by 9:00am on the Tuesday morning following their
                respective League Championships and/or CCS Qualifying Meet, directly to Mark McConnell:  
                racetimer@aol.com;
        2.    Once League Entries are submitted for the CCS Semi's, alternates will not replace scratched athletes.

        3.    Allocations of League Entries to the CCS Semi's were up-dated at the CCS Track & Field Committee's
                Organizational Meeting on January 12, 2009.  (see chart below)

         4.    At-Large Entries will be admitted in accordance with CCS Track & Field Bylaws: Section 3.E.1. and 2.       
                If an athlete does not qualify for the CCS Semi-Finals at his/her League Championship Meet, but his/her
                mark is equal to or better than the average of the last-place qualifying mark to the CCS Finals from the
                three (3) most recent years, then that athlete will be added to the CCS Semi-Final competition.  This
                provision is for all events, including relays.

B.    FROM SECTION SEMI-FINALS TO FINALS -- See CCS Track & Field Bylaws: Section 4.

C.    FROM SECTION FINALS TO STATE MEET
        1.    CCS qualifies three (3) in each event to the State Meet.
        2.    There is no provision for granting hardship exemption from competing in the Section Semi-Finals and
                Finals Meets.  AN ATHLETE MUST COMPETE IN THE CCS MEET IF HE/SHE IS TO ADVANCE TO

                THE STATE MEET.
        3.    AT-LARGE ENTRIES: An athlete shall earn an At-Large entry into the State Meet if his/her mark at the
                Section Finals is equal to or better than the average of the 9th-place qualifying marks to the State Meet
                Finals from the three (3) most recent years (CIF By-Law 2802).  See CCS Track and Field By-laws for State CIF
                 At-large Entries.
 

EQUIPMENT CHECK:
A.    All pole vaulters will be required to have their vaulting poles checked by the event judge to insure tape
        restrictions are not violated.  Coaches MUST also validate their athlete's weight on the coaches' sign-in sheet.
B.    High jumpers will be checked by the event judge to insure their shoes conform to legal standards.
C.    All shot and discus competitors will weigh-in their implements at the weigh table prior to the start of their
        event, as per the weigh-in time schedule stated above.
D.    Implements that do not meet all specifications of weight, size, diameter, etc. will be confiscated until the events
        are completed.
E.    Girls will compete with the 4-kilo shot.
F.    All athletes will be checked for 1/4" spikes before being allowed to compete.
G.    Relay teams are expected to provide their own batons.  (Batons will be replaced by meet management if they do

        not conform to specifciations.)
H.    Starting blocks will be provided, and only those blocks may be used.

ORDER OF EVENTS / SCHEDULE:  Note: Semifinal time schedule may be effected if extra heats/competitors are added due to at-large qualifiers

                 * PLEASE NOTE CHANGE IN TIME FROM ORIGINAL BULLETIN SENT OUT IN APRIL!

UNIFORMS:  As per National Federation Rules, and as modified by the State CIF.
A.    National Federation Uniform Rules will be strictly enforced.  All athletes competing must wear their SCHOOL
        ISSUED UNIFORM AND SWEATS AT ALL TIMES.  No other uniform or clothing may be worn during warm-up,
        competition or on the victory stand. Failure to do so could result in disqualification from an event.
B.    National Federation Rules, regarding the wearing of jewelry, will be enforced.  Violations of these rules can
        result in disqualification from the Meet. (Rule 4.-3.-4. -- Contestants shall not wear jewelry, with the exception
        of religious or medical medals.  If such religious medals are worn, they shall be taped to the body under the
        uniform.  Medical alert medals must be taped and may be visible.)  Athletes, while competitors (after reporting
        to the starting line or field event judge), are forbidden to wear all forms of visible jewelry, including bracelets,
        regardless of material, metal pins/clips or hard plastic barrettes in the hair, rings, earrings or studs and any type
        of body piercing.  Remember, the operative word here is visible.  If a competitor competes with something illegal
        that becomes visible during the course of his/her event,  he/she can be disqualified from that event.  Wrist
        watches are exempt from this rule -- they are considered to be equipment.  Taping over pieces of  jewelry is not
        allowed.  Jewelry is to be removed completely, or an athlete shall not be allowed to compete.  The fact that an
        item cannot be removed or ears were just pierced is not to be considered as an acceptable excuse for non-
        compliance. The penalty for competing while wearing prohibited jewelry is event disqualification.

RULES FOR COMPETITION:  (For complete rules, see CCS Track & Field Bylaws: Section 7.)
2008-09 National Federation Track & Field Rules, plus modifications adopted by the CIF and/or CCS will be used.
A.    WARM-UP:
        Athletes will warm up in the designated warm-up area.  Athletes will not be allowed on the track prior to
        reporting to the Clerk-of-the-Course.  Only athletes actually involved in competition will be allowed on the
        stadium field, and they must return to the stands upon completion of their event.
B.    CALLS FOR EVENTS:  
        Competitors must check in with the clerk of the course or field-event judge no later than 15 minutes prior to the 
        published start time for that event.  Any athlete not reporting on time will be scratched. 
C.    CONTESTANTS DOUBLING:
        If a contestant is entered in a track event and a field event at the same time, he/she should first sign out AND be
        excused by the field event judge, then report to the Clerk-of-the-Course.  Coaches may check in their athletes for
        running events while the athlete is competing in a field event. He/she must report back to the field event immediately 
       after completion of the running event.  He/she will beallowed 10 minutes to recover before resuming competition in 
       the field event.
D.   TIES will be resolved in accordance with the National Federation Rules Book, or in the case of vertical jumping 
       events, by pre-determined jump-off procedures.  Ties in running events at the Trials will be settled by a run-off on 
       the following Monday, at a site and time to be decided by the Meet Director.
E.    FINISH:  F.A.T. systems will be used to determine the order of finishes.
F.    SCORING:  Scoring will be: 10, 8, 6, 4, 2, 1 in all events.
G.   DRESSING:  Locker rooms will NOT be available.
H.   ALL FOODS, including seeds, are strictly prohibited on the track.  Water is the only liquid permitted on the track.  

APPEALS:
A.    HARDSHIP APPEALS:
        1.    Hardships may only be considered for qualification from League to the Semi-Finals;
        2.    Hardship only applies to an illness/accident that is non-sports related;
        3.    The athlete must be under a medical doctor's care;
        4.    Any request for hardship must be presented to the League Meet Director, IN WRITING, before the start of the
                athlete's first race;
        5.    The athlete must have posted a previous mark that is better than the last qualifier's mark;
        6.    The hardship hearing will be held on the second working day following the request for hardship;
        7.    Appeals shall be conducted according to the respective League's Bylaws.
        8.    A run-off, for races restricted by lanes, will be held two [2] days before the next scheduled meet.  The site will be
                determined by the League.
B.    THE JURY OF APPEALS:
        1.    Semi-Finals and Finals - Will consist of the  Meet Director, the Assistant Meet Director, and the Head Field Judge,
                Appeals will be addressed immediately, and are final, with no further action to follow.

SCRATCHES:
If any qualifier is unable to compete in the Finals, the Director should be notified as soon as possible so the Alternate can be
notified.  Alternates will be inserted into the lane or flight vacated by the athlete he/she is replacing.  No alternate list will be
accepted at the Semi-Final Meet.

STATE MEET SCRATCHES:
If any State CIF Meet qualifier is unable to compete at the State Meet, his/her coach MUST notify the CCS Meet Director
prior to the conclusion of the CCS Meet. No alternates will be allowed after this date (05/29/09).

ELIGIBLE ATHLETES:
No athlete will be allowed to compete who is not accompanied by a certified coach or faculty member of the school which he/she is representing.

PASSES:
A.    ONLY CCS and State-CIF Passes will be honored.
B.    In order to be admitted free of charge, coaches (a maximum of five [5] official school Track & Field coaches) and
        participants will be admitted only at the "Participants' Gate."

PARKING:
Gilroy HS will not be charging a parking fee.

ADMISSION PRICES:  (NOTE:  There is no pre-sale of CCS Track & Field Championship Meet tickets.)

SEATING:
Coaches and athletes are requested to sit on either side of the stadium bleachers, and to be conscious of allowing optimum seating for the public to view the competition.  Athletes and coaches will not be allowed on the field unless they are actually competing or working an event.  Non-compliance with this rule may result in disqualification.  Coaches who are officiating field events or performing other Meet responsibilities are not to actively "coach" while in the field area.

M,EET SUPERVISION:
All teams must be accompanied by a coach designated by the school represented as an official agent and employee of that school.  No teams will be allowed to participate without that supervision.
Adequate student-spectator supervision MUST be provided by each school participating in the Meet.  It is the responsibility of the school supervisory personnel to prevent and correct any inappropriate behavior of their students or spectators.

WEATHER: The Meets will go on, rain or shine.

MEET OFFICIALS:
Meet officials will be assigned by the CCS office.  As per unanimous agreement of the CCS Track & Field Committee, field events judges will be provided by assigning responsibilities to Leagues, as follows:

SPORTSMANSHIP: For complete rules, see CCS Track & Field Bylaws Section 12.
A.    Each Principal is required by the CCS Board of Managers to meet with any individual from his/her school
        participating in the CCS Tournament to review CCS Sportsmanship Information.
        (See APPENDIX for REQUIRED PRE-GAME SPORTSMANSHIP MEETING INFORMATION SHEET)

Any player or coach who is ejected from a CCS Tournament contest for FLAGRANT MISCONDUCT or
UNSPORTSMANLIKE BEHAVIOR will be disqualified from all remaining contests in that sport that season,
including the State CIF Meet.

AWARDS:
At the FINALS, awards will be presented immediately following the completion of each event.  Track contestants must report directly from the finish line to the awards area for their medals.  Field event contestants must report to the awards area immediately following the completion of their event.

PRACTICE AT CHAMPIONSHIP SITE(S):
Special arrangements for team practice by participating schools at the competition site(s) are prohibited.   Schools found in violation of this rule may be barred from further participation in the Section Play-offs.

TOURNAMENT T-SHIRTS /PROGRAMS:
The CCS Tournament T-Shirt Order Form is included in the CCS Tournament Guide.  Official CCS T-shirts ($12.00 per shirt) will be available prior to Tournament dates at the CCS office.  While supplies last, T-Shirts and Tournament programs will be on sale at the Tournament site.

RADIO / TV LICENSING:
CCS owns the broadcast rights for all CCS Play-off contests.  Licensing is required.  To ensure coordination of appropriate paperwork and fees, interested media must contact the CCS Commissioner well before the respective contest to be broadcast.  No live TV broadcasts are allowed.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
STATE CIF MEET:
The top three (3) placers in each event in the Boys and Girls Divisions qualify for the State CIF Track & Field Meet at Veterans Memorial Stdium on the campus of Buchanan High School in Clovis, CA on June 5/6, 2009.  (www.cifstate.org)

Coaches who have athletes qualifying for the State Meet should refer to the State CIF web-site (www.cifstate.org)
to download a copy of the CIF State Meet Advance Information Bulletin.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

IMPORTANT NOTICE TO ALL PARTICIPANTS AND COACHES:
The CIF-Central Coast Section is well aware that many other school and non-school activities (AP tests, SAT/ACT tests, proms, plays, holidays, senior trips, religious days, etc.) may occur during CCS Play-offs.  The CCS tries to avoid as many conflicts as possible; however, with so many activities available for today's student-athlete, it is not reasonable to assume that all such activities can be taken into account, and thus, CCS Play-off events will go on as originally scheduled.  Participants and coaches are therefore expected to plan in advance for such possible scheduling conflicts and make those difficult choices as to which events will take precedence for that individual.  Generally, although it is ultimately the personal choice of the student-athlete and/or his/her parent(s), an academic activity should take precedence over an extra-curricular event.